Administrative Office of the Courts

Business Unit: 24400

Deputy Court Executive Officer 2 position, #00000870-24400, Full-Time, Perm, in Albuquerque, NM

# of Positions: 1

Opening Date: 05-08-2023 - Close Date: 06-02-2023

Job Pay Range: MM: ($33.785 - $67.570) per hour

Target Pay Range/Rate: $33.785 - $42.231 per hour

The Bernalillo County Metropolitan Court is recruiting for a full-time, classified, Deputy Court Executive Officer 2, position #00000870-24400 for the Administration Division in Albuquerque, New Mexico. GENERAL STATEMENT OF DUTIES: The Deputy Court Executive Officer 2 is responsible for overseeing the management and administration of diverse court divisions, such as the administrative services and the non-judicial operations of the court, and manages divisions and programs through subordinate managers and staff ensuring resources are allocated in a manner that maximizes efficiency in court operations and enhances service to the public. ESSENTIAL TASKS: This is an essential position. Employee may be required to work weekends and holidays and during other court closures. This is a senior-level management position that reports directly to the Court Executive Officer. This Deputy Court Executive Officer acts as the Clerk of the Court and oversees and directs the case management divisions of the Court which include criminal and civil cases. Work closely with court judges, law enforcement representatives, the Metropolitan Detention Center and city and county officials. Participate on statewide committees. May testify before legislative committees. May perform other duties in order to meet the operational needs of the Court. Finalist(s) may be subject to background checks.

EXAMPLES OF JOB DUTIES

The Deputy Court Executive Officer 2 provides general operational and administrative direction to and supervision of court employees in coordination with the Court Executive Officer and management.

Assists with the oversight and management of administration to include finance, facilities, security, human resources, and information systems, and the non-judicial operations of the court, to include pre-trial services, case management, and specialty courts.

Makes recommendations to the Court Executive Officer regarding budget priorities and develops long and short-term strategic financial goals.

Assists in the oversight, review and/or preparation of the financial audit process, grant administration, fixed assets, and facility administration.

Make recommendations to the Administrative Authority regarding employee discipline, application of human resource policies, and other human resource matters.

May review and approve court financial reports, reconciliations, financial statements, or expenditures, and ensure purchases comply with the NM Procurement Code.

May serve as Chief Financial Officer and/or Chief Procurement Officer for the court.

May directly or indirectly oversee the negotiation and management of contracts on behalf of the court and in accordance with established contracting procedures and applicable laws.

May manage the court’s jury operations including the efficient use of state and citizens’ time and resources.

May be responsible for response to public records requests and new media requests.

May serve as the point person or assist in a court’s emergency operations plan.

May advise Court Management on emergency operations and preparedness.

May plan current and future court facility and space needs; work with county managers, architects, contractors, subcontractors, and vendors in the modification, maintenance or upgrade of existing facilities.

In conjunction with the County Sheriff’s Department, the Supreme Court, and AOC, may assist in the oversight of security for the court to provide a safe environment for the court employees and members of the public.

Collaborates with outside security agencies to ensure the safety and well-being of all judges, staff, and the public.

Enforces court security measures for information technology, public information, and records including timely responses to IPRA requests and media inquiries.

Manages uniform record-keeping systems, and collects data on pending and completed judicial business and internal operations as required by the court and Supreme Court.

Manages multiple facilities across multiple counties in a manner that provides for a safe, secure, and ergonomic work environment.

Assists in the research, development, coordination, and tracking of legislative initiatives and bills; researches and drafts proposed legislation; provides testimony and develops strategies for passage of legislation; performs bill analyses for effect and impact on the court; analyzes court/program needs and addresses requests from the legislature and other interested parties.

May assist and serve as liaison to state, county, municipal or private organizations; consult and collaborate with managers, employees, state agencies, state legislators, the public, press, attorneys, and private vendors.

Prepares comprehensive status and statistical reports, rules, procedures, and addresses citizen complaints.

May be appointed to internal judicial and external community steering committees to develop and manage efficient court processes and policies, and make recommendations relevant to the court’s jurisdiction and initiatives.

May advise the court’s judges on performance measures and case management best practices, and assist in equitably assigning caseloads to the court’s judges.

May develop and implement information technology solutions for the court, including fixed assets.

Other duties as assigned.

COMPETENCIES/QUALIFICATIONS

The successful applicant should demonstrate experience in budget development, management of multiple diverse programs and staff, policy development, delivering presentations to a diverse audience including testifying before a legislative or similar body, and comprehensive knowledge and understanding of the organization and functions of the judicial branch of government. Demonstrated ability to lead and direct change that benefits the operations of the court, and provide exemplary leadership through integrity, honesty, respect, and effective team-building skills.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

REPORTING STRUCTURE:

This position reports to the Court Executive Officer 3, Court Executive Officer 2, or Deputy Court Executive Officer 3.

BENEFITS

Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]

State paid life insurance, supplemental and dependent life insurance

Optional flexible spending accounts for medical, day-care, and travel expenses

Paid time off, up to eight (8) weeks

Paid time off and retirement buyback

Eleven (11) paid holidays

Up to 12 weeks of paid parental leave

Deferred Compensation 457(b) plan

Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]

Flexible work schedules and alternative work locations*

Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM

Bilingual compensation*

Training and career development opportunities

Higher education opportunities, educational leave, and tuition reimbursement

May qualify for the Public Service Loan Forgiveness Program (PSLF)

May receive overtime holiday or shift differential pay*

May receive physical fitness leave*

QUALIFICATIONS

• Education: Bachelor’s degree from an accredited college or university in Business or Public Administration, Judicial Administration, Criminology, Management, or a directly related field.
  

• Education Substitution: Four (4) years of directly related or relevant experience.

• Experience: Five (5) years of experience in court management or a criminal justice system overseeing multiple disciplines such as budget, finance, procurement, human resources, contracts administration, or a directly related field, and two (2) years’ experience supervising multiple staff.
  

• Experience Substitution: Relevant graduate-level education may substitute for up to two (2) years experience at a rate of 30 semester hours equals one (1) year of experience. Education may not substitute for supervisory experience.

TO APPLY: Submit a Judicial Branch Application for Employment or a Resume with a Resume Supplemental form, along with proof of education to:

Bernalillo County Metropolitan Court

Human Resources

401 Lomas Blvd NW

Albuquerque, NM 87102

Telephone: (505) 841-9819

Email: metrjobs-grp@nmcourts.gov

PROOF OF EDUCATION IS REQUIRED

EQUAL OPPORTUNITY EMPLOYER