Executive Assistant Job at Republic Elite
Executive Assistant
This position is responsible for providing administrative support for multiple senior leaders. Candidate will perform all administrative functions and will require the ability to successfully balance assignments and a variety of tasks from multiple individuals. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload.
Responsibilities and Duties
- Support Executives by assisting with calendar management, accounting for day-to-day meetings, travel, etc.
- Organize meetings, including scheduling, sending reminders, and organizing catering when necessary
- Assist with updating and distributing business Scorecards
- Assist with keeping business review meetings on track
- Take notes from business review meetings and establish and track follow up items
- Prepare Board Meeting presentations with direction from Executives
- Manage schedules for conference rooms and community spaces
- Manage the office supply contracts, including negotiating pricing, identifying approved item lists, and managing spend across the enterprise
- Manage and consolidate weekly business scorecards in Excel
- Lead planning for company meetings/events, both internal and external, including agenda completion, negotiating and finalizing agreements
- Coordinate monthly business reviews and quarterly town hall meetings, ensure meeting invites, meeting logistics, and presentations (PowerPoint) are complete
- Ensure timely expense reporting in compliance with organizational policies, and support others as needed
- Lead Receptionist role including front desk duties and oversee stone sample labeling
- Collaborate with all departments to carry out duties
- Creation of process maps and org charts (utilizing Visio)
- Creation of graphs, charts, and tables
- Light project management assignments
- Preparation of executive announcements, letters, memos, etc. (requires exemplary grammar skills)
- Other duties as assigned including periodic errands, etc.
Knowledge / Skills / Abilities
1. Self-directed, high initiative, and tenacious
2. High attention to detail
3. High level of follow-up and follow-through
4. Be able to assist an Executive with managing their day, their priorities, their calendar, etc.
5. Be able to think ahead of people in order to be supportive
6. Collaborative, and able to work across traditional boundaries to facilitate results
7. Flexibility to meet fluid business demands with ability to take calls or emails after hours
8. PowerPoint – Intermediate-Advanced
9. Excel - Basic-Intermediate
10. Word - Intermediate-Advanced
11. Outlook - Intermediate-Advanced
12. Concur or similar expense management software - Intermediate-Advanced
13. Vendor management (office supplies, delivery accounts etc.)
14. Be a fast learner and effective problem solver
15. Have superior organizational skills
16. Possess the ability to pivot between multiple duties at any given time
17. Be professional on the phone, in person, and in writing
18. Possess excellent listening, interpersonal, and grammatical skills
19. Have the ability to handle highly confidential information
20. Be productive with minimal supervision and work well with others
Requirements
- Bachelor’s in business administration, a related field, or equivalent experience
- 5 years supporting executives in a large, complex organization preferred
- 5-10 years of executive administration experience strongly preferred
Employment Type: Full-Time
Job Category: Admin/Secretarial
Compensation: 70,000.00 - 80,000.00 Salary
Address: 15167 Business Ave, Addison, TX 75001 USA
Benefits: Medical Insurance Dental Insurance Vision Insurance 401K Life Insurance
We are an Equal Opportunity Employer – M/F/Vets/Disabled
#ZR
Please Note :
chrismaxcer.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, chrismaxcer.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.