HIM Director Job at Morrison Community Hospital
Morrison Community Hospital
303 North Jackson Street
Morrison IL 61270
Department: Health Information Management
Job Title: HIM Director
Reports To: CEO
Job Type: Full Time
Shift: Days
M-F 8am-4:30pm
Job Summary
Responsible for supervising and coordinating day-to-day functions of the Health Information Management (medical record/utilization management) department. The HIM Director will actively participate in the process to improve the Electronic Medical Record system. Responsible for the appropriate release of confidential medical information within the department. Responsible for accurate and efficient coding and abstracting within the department to assure accurate statistical information and maximum, timely reimbursement to the hospital. Responsible for the accurate and timely transcription of medical dictation to aid in appropriate patient care and timely reimbursement. Responsible for function of Health Information Privacy Compliance Officer and Protected Health Information Security Officer.
Essential Functions
- Responsible for the day-to-day operations in the Health Information Management Services department as evidenced by:
- Responsible for the development of department employees through interviewing and recommending applicants for hire and completing orientation for new employees in a timely manner; provides on-going training; delegates responsibilities as appropriate and evaluates employees.
- Develops, implements and maintains department policies and procedures, review annually.
- Works collaboratively with healthcare team to achieve HIMS productivity goals.
- Builds effective relationships with internal and external customers including; physicians, peers, management, etc.
- Responsible for the development and adherence to the department budget. Allocates resources to provide quality service, with consideration for economic use of time, supplies and equipment.
- Plans for department needs relative to resources and plans for the growth and development of the Health Information Management Services.
- Maintains the medical records of patients providing for the definition, capture, analysis, transformation, and reporting of individual patient-specific data/information related to the process and outcome of the patient’s care.
- Reviews and analyzes clinical records for completeness and accuracy, checking each patient’s medical record for errors and omissions.
- Evaluate and maintain integrity of patient medical records and Electronic Medical Records systems (ACCURO, Healthland, MRDS database, and PaperPort).
- Responsible for educating Medical Staff, Administration and other staff in HCFA regulations and Peer Review Organization requirements in accordance with the Health Information Management.
- Remains knowledgeable of Peer Review Organizational and other insurance company contract changes.
- Maintains a Health Information procedure manual covering activities within the department.
- Directs the process of chart scanning.
- Responsible for the accurate, timely and efficient coding/abstracting and transcription within the department to assure accurate statistical information and maximum, timely reimbursement to the hospital
- Oversight of the coding and transcription of medical records for inpatient, outpatient and clinics.
- Analyzes record for proper diagnoses.
- Works collaboratively with Providers to ensure consistency.
- Screens medical records for compliance with criteria established by Medical Staff and other hospital committees, performing ongoing monitoring of practice indicators.
- Interacts with the billing/registration office as appropriate.
- Maintains compliance with local, state and federal laws, codes and regulations.
- Responsible for the Release of Information function in the Health Information Management Services department. Serves as the Privacy Officer and (PHI) Protected Health Information Security Officer for Morrison Community Hospital.
- Serves as the Chairperson for the Compliance Committee, holding meetings on a regular basis.
- Remain abreast of new state and federal laws governing patient’s right to confidentiality with specific emphasis on psychiatric, substance abuse and/or HIV/AIDS.
- Protects the privacy of patients’ and practitioners’ records used in quality assessment activities.
- Develops and maintains policies and procedures for HIPPA compliance. Trains new and current staff in HIPPA requirements. Investigates HIPPA concerns and reports to review committee.
- Responsible for ensuring that departmental standards are met and the quality work is performed and documented appropriately.
- Quantitative Quality Improvement measures are actively evaluated, addressed, and reported on a regular basis to the Quality Improvement Committee.
- Assures compliance with Peer Review process working with the Medical Director and Director of Quality as appropriate.
- Safety issues are reported on a regular basis to the Safety committee.
- Maintains a high level of competency within professional field. Remains current as to trends and changes affecting areas of responsibility.
- Actively makes recommendations and initiates improvements.
- Assures cooperative work environment between departments to maintain highest standards of care for patient.
- Exhibits behaviors compatible and in support of Morrison Community Hospital’s Mission as evidenced by:
- Embraces MCH’s Guiding Behaviors
- Resolves problems and concerns in a constructive manner.
- Assists and supports others when appropriate.
- Influences and supports others in a positive manner.
- Makes positive contributions to the department and hospital.
- Exhibits objectivity and openness to others views.
Collaborates with the administrative staff, the governing body, other departmental personnel, physicians and representatives of allied groups, in planning services for the patients
Qualifications
- Bachelor’s degree is preferred.
- Must be a Registered Health Information Administrator (RHIA), a Registered Health Information Tech (RHIT), Certified Professional Coder (CPC), a Certified Coding Specialist (CCS-H) or one who has graduated from a Health Information Management Administration or Technician program or AHIMA Coding Basics program, thus making the individual eligible to take the AHIMA registration/certification examination. Registration/certification must be attained within two years of hire.
- Three to five years in the Health Information Management/Medical Record field with demonstrated experience with increasing responsibility. Two years of prior supervisory experience required. Maintains mandatory requirements based on TJC, IDPH and OSHA standards.
- Must have excellent communication skills; ability and confidence to interact with physicians, patients/family, nursing and other ancillary staff in sensitive situations. Must have ability to develop and coordinate measures of quality and productivity and a system for evaluating same. Must have good technical skills relative to Health Information Management/Utilization Management. Must have good organizational skills; a positive, enthusiastic attitude and be a self-motivated individual. Must be able to remove self from emotional situations to be able to make objective decisions.
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