Management Assistant Job at Rutgers University
Position Details
Position Information
Recruitment/Posting Title
Management Assistant
Job Category
Staff & Executive - Administrative & Support
Department
NJMS-Microbiology
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Rutgers RBHS is an anchor institution that boasts locations in Newark, New Jersey, a city of promise.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Management Assistant for the Department of Microbiology, Biochemistry and Molecular Genetics within the New Jersey Medical School. The Management Assistant provides general administrative and management support and assists with the coordination of office operations and programs and serves as liaison with various units and administrative offices throughout the University.
Among the key duties of this position are the following:
Among the key duties of this position are the following:
- Maintains or oversees the Chair’s calendar as related to departmental and professional commitments.
- Includes, but not limited to, scheduling meetings, interviews, conferences, travel arrangements, ordering, setup and cleanup of meals, etc.
- Handles travel and conference arrangements for the Chair.
- Provides support to the Chair and Chair’s office; welcomes guests, staff and other persons by telephone, email, and/or directly addresses and assists in their needs.
- Reviews and organizes incoming correspondences and paperwork to minimize the Chair’s time in this activity.
- Plans and schedules departmental meetings for the Chair and/or departmental committees, as well as provides administrative support.
- This includes oversight of meeting agendas, taking minutes, record and filing, and following-up on action items, electronic or in-person votes, etc.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Day
Work Arrangement
FLSA
Exempt
Grade
20S
Position Salary
$51,688-$73,062
Annual Minimum Salary
51688.000
Annual Mid Range Salary
61720.000
Annual Maximum Salary
73062.000
Standard Hours
37.50
Union Description
HPAE, Local 5094
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
- Bachelor’s Degree in Business Administration, Finance, or a related field, plus five (5) years of experience involving the review, analysis and evaluation of financial, organizational, and/or administrative practices in a business or government agency.
- Equivalent education, experience and/or training may be substituted for the educational requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Must be proficient in computer applications as required by department.
- Exemplary planning and time management skills, including ability to coordinate multiple simultaneous tasks, and prioritize daily workload.
- Strong skills in Microsoft Office with emphasis in MS Word, Excel, and PowerPoint.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
- May require some minimal lifting and walking for long periods.
Special Conditions
- Remote work possible, with in-person work at least 3 days per week.
Posting Details
Posting Number
22ST2899
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Newark (RBHS)
City
Newark
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
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