Medical Education Program Specialist - College of Medicine, Office of Curricular Affairs

Hiring Department: College of Medicine, Office of Curricular Affairs

Location: Chicago, IL USA

Requisition ID: 1017826

Posting Close Date: 05/02/2023

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. All full-time benefits eligible positions include a comprehensive benefits package which includes Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes Vacation, Holiday and Sick. In addition, we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits

Position Summary:

With minimal supervision, coordinates delivery & implementation of block and longitudinal courses for first- and second-year College of Medicine (COM) curriculum.

Duties & Responsibilities:

• Under the direction of the Director and Senior Medical Education Program Coordinator, assists with coordination of daily instructional activities, assessment, course evaluation, communication, and general problem solving for block and longitudinal courses first and second year College of Medicine courses.

• Follows-up and tracks student attendance and incomplete quiz completion in the M1 and M2 curriculum. Reports and tracks issues with the Phase 1 Attendance Policy.

• Monitors and responds to student emails and communications via Slack. Assists Associate Dean with bi-weekly communications with students, faculty and staff. Attends and provides feedback to the Slack Strategy Committee.

• Under the direction of the Director, acts as OCA liaison providing support to the Student Curricular Board and other co-curricular student groups including the Mentors Program.

• Participates as an ex-officio member in College of Medicine curricular planning committees.

• Performs other related duties and participates in special projects as assigned, including M1 and M2 Orientation, COM exam proctoring, and other student events.

Qualifications:

1. High school diploma or equivalent.

2. Any one or combination totaling four (4) years (48 months), from the categories below:

A. College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)

B. Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems.

Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.

• Experience in data collection, research, education, or medical field.
• Knowledge of a variety of accreditation standards for medical education programs.
• Knowledge of basic accounting.
• Experience in Excel, Word, Doodle Poll and Zoom
• Ability to make independent decisions. Ability to communicate effectively with students, staff and physicians. Excellent oral and written communication skills

To Apply: For consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts, and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application, you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is completed and all supporting documents have been uploaded before the posting close date.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation