We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.

The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Part time position $11-$13 per hour.

Responsibilities

· Organize office and assist associates in ways that optimize procedures

· Sort and distribute communications in a timely manner

· Create and update records ensuring accuracy and validity of information

· Schedule and plan meetings and appointments

· Monitor level of supplies and handle shortages

· Resolve office-related malfunctions and respond to requests or issues

· Coordinate with other departments to ensure compliance with established policies

· Maintain trusting relationships with suppliers, customers and colleagues

· Perform receptionist duties when needed

· Manage large amounts of incoming phone calls

· Identify and assess customers’ needs to achieve satisfaction

· Build sustainable relationships and trust with customer accounts through open and interactive communication

· Provide accurate, valid and complete information by using the right methods/tools

Requirements and skills

* Filling

*Answer Calls/Emails

*Schedule Appointment

*Helping the Doctors in the office with getting patient to their room.

· Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role

· Knowledge of “back-office” computer systems (ERP software)

· Working knowledge of office equipment

· Thorough understanding of office management procedures

· Excellent organizational and time management skills

· Analytical abilities and aptitude in problem-solving

· Excellent written and verbal communication skills

· Proficiency in MS Office

· Proven customer support experience or experience as a Client Service Representative

· Strong phone contact handling skills and active listening

Job Types: Full-time, Part-time

Pay: $11.00 - $13.00 per hour

Healthcare setting:

• Clinic
• Inpatient
• Outpatient
• Private practice

Medical specialties:

• Dermatology

Schedule:

• Day shift
• Monday to Friday
• No weekends

Experience:

• Customer service: 1 year (Required)
• Office Assistant: 1 year (Required)
• Medical/Dermatology Office: 1 year (Required)

Work Location: In person

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