We are seeking a Receptionist for our New York office. This position handles three key components of work in the office and is key to servicing our clients. As a first point of contact for our clients and visitors at the reception desk, you will provide a warm, professional welcome for our visitors. You will also handle incoming calls in an efficient, goal-oriented manner. Along the same client service line, you will participate on the hospitality team that sets-up for events, arranges the food esthetically and completes the breakdown for the event. The third component is handling various administrative work for the practice teams as delegated by the legal teams. Do you excel at providing excellent customer service? Can you switch priorities easily in a fast paced environment? Do you love to learn? If so, we would love to hear from you as we build our team. We provide a dynamic and professional office environment where you can excel and thrive.

In this role, you will:

• Answer and direct incoming calls, greet clients and customers, and provide concierge services to clients and Firm members.
• Promote and maintain the good will and reputation of the Firm by maintaining the highest level of professional conduct and confidentiality.
• Present an image consistent with a professional services firm and a demeanor representative of Dorsey’s client service culture.
• Schedule visiting attorney offices and provide administrative services to visiting attorneys. Send visiting attorney schedule to the office.
• Maintain a clean and uncluttered work area, ensuring sensitive or client information is protected.
• Coordinate and reserve conference rooms, calendar accordingly.
• Prepare conference room for meetings, arranged lunches and greet clients.
• Save e-mail to the network and perform document management filing.
• Prepare and send Public Access Folders.
• Assist with time entry and review.
• Assist with various database projects, including uploading documents and adding key dates in appropriate databases.
• Assist with payment request forms; prepare expense reports.
• Process vendor invoices.
• Scan and photocopy documents; create/edit PDF’s.
• Proofread documents.
• Assist with large mailings, prepare outgoing mail; prepare FedEx labels.
• Prepare cover letters or correspondence.
• May perform other tasks as requested.

What we’re looking for:

• High School diploma or G.E.D. equivalent.
• Accurate typing skills of 40 w.p.m.
• Ability to work independently and adhere to deadlines and priorities.
• Ability to effectively work with all levels of personnel.
• Analytical ability, very good attention to detail and organizational skills.
• Willingness to learn new computer software and customized databases.
• Good verbal and written communication skills.
• Working knowledge of MS Office suite.
• Excellent attendance

About Dorsey:

Dorsey & Whitney is an AmLaw 100 international law firm with more than 550 lawyers in offices throughout the United States, Canada, Europe and Asia. We are a premier legal counselor to companies worldwide in a wide range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare; and technology.

Dorsey offers a competitive pay and benefits package including comprehensive medical, dental, and vision insurance; domestic partner benefits (for same-sex and opposite-sex domestic partners); a generous paid time off policy; retirement savings plan; profit sharing contribution; paid holidays; paid parental leave, paid volunteer day; adoption assistance; back-up child care program; well-being programs and activities; a 24/7 confidential employee assistance program; and more! (Some benefits are subject to eligibility criteria).

Dorsey values the strength that comes from a diverse and inclusive workplace. It contributes to the success of our people and our clients and enriches our experience. We believe that everyone should feel at home and part of our community. We encourage individuals with diverse backgrounds and experiences to apply.

One of our greatest strengths is a friendly, cooperative culture that values and appreciates each individual. Dorsey has received external recognition for our welcoming workplace, including:

• Mansfield Certification Plus (Diversity Lab)
• Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
• 100% rating on the Corporate Equality Index (Human Rights Campaign)
• Gold Standard Certification (Women in Law Empowerment Forum)
• Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)

Reasonable Accommodations:

Dorsey is committed to providing disability and religious-based reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5187.

How to Apply:

Dorsey & Whitney LLP accepts online applications. Please go to the “Careers” section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey’s online application form. We are unable to accept application materials by mail or email.

Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.

Dorsey participates in E-Verify.

The pay range for this position in New York City only is $27.35 to $31.85 per hour.

Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.

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Office Location:
New York, NY