Who We Are

Omega Point empowers the institutional investment community with a modern, factor-based portfolio analytics decision-making system. Our clients include top asset managers, hedge funds, and institutional allocators worldwide. The firm has offices in the United States and Canada.

About the Executive Assistant position

We are looking for an Executive Assistant to support us with administrative work, including scheduling, travel arrangements, hiring process management, purchasing for regional offices, and team event coordination. You should be flexible, proactive, detail and process-oriented, timely, and able to keep projects on pace toward deadlines. Prior experience in a start-up/tech company is strongly preferred. This remote, hourly position requires 15-20 hours per week to support our team.

Responsibilities

• Schedule meetings and travel for the CEO, CTO, and Head of Sales
• Organize dinners, travel, reservations, and meetings
• Communicate on behalf of the executive team to the Board of Directors, clients, and other key stakeholders
• Project manage the hiring process by coordinating with hiring managers using recruitment software such as Breezy HR to enable a cohesive recruitment and hiring process
• Assist with the onboarding process for new hires and consultants
• Fulfill requests by the business team related to client appreciation, such as sending swag, thank you's, and holiday gifts
• Order snacks and beverages once per month for offices in New York and San Francisco
• Assist workplace manager with deck preparation and agendas for internal and external meetings

You Have . . .

• 2-5 years experience as an Executive or Virtual Assistant or equivalent experience
• Available on Slack and email for 3-4 hours per day during our sync working hours, 12:00 PM - 5:00 PM ET/ 11:00 - 4:00 PM CT/ 10:00 - 3:00 PM MT/ 9:00 - 2:00 PM PT
• Ability to execute upon requests no later than 24 hours from the request
• Strong written and verbal communication skills
• Excellent organizational and planning skills
• High degree of discretion and confidentiality
• Following up to ensure that assigned work is done and deadlines are met
• Proficiency in software such as Slack, Google Suite, Zoom, Asana, Salesforce, Rippling, and other HR-related software.

What We Offer

• A competitive hourly rate of $30-$40/hour, starting at 15-20 hours per week, with the ability to work additional hours.
• Two weeks paid vacation per year.
• A supportive environment with a talented team and opportunities to grow within the company.

Omega Point embraces diversity and equal opportunity in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.