Secretary V Job at The University of Chicago
The University of Chicago Chicago, IL 60637
$24.20 - $32.27 an hour
Department
BSD MED - Gastroenterology - Administrative Support
About the Department
Job Information
Job Summary:
Under minimal supervision and with a high level of proficiency, the Secretary V provides highly complex administrative support , which includes but is not limited to, calendar management; answer, screen and evaluate telephone calls and requests; create and maintain complex filing systems; organize travel itineraries; distribute schedules; arrange meetings, events and conferences.
This is an academic discretion position.
Responsibilities:
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Process and disseminate correspondence and letters.
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Participate in regularly scheduled staff meetings.
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Offer input and provide assistance as needed with regard to workflow and planning.
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Assist faculty with clinical responsibilities on all levels both individually and programmatically.
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Ensure that all incoming mail is acted upon or distributed.
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Maintain an organized filing system for all information related to the individual programs.
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Coordinate the Faculty's responsibilities in various societies/committees.
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Exchange pertinent information with individuals outside the Section or the Institution as required.
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Attend meetings acting as representative for Section and bring common issues for discussion and propose suggested solutions.
Competencies:
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Communicate effectively in English, both orally and in writing required.
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Work effectively with supervision and as a part of a team required.
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Identify priorities; recognize and resolve or refer problems required.
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Proficient knowledge of Microsoft Word, Excel and Outlook required.
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Communicate effectively in English, both orally and in writing required.
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Work effectively with supervision and as a part of a team required.
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Identify priorities; recognize and resolve or refer problems required.
Additional Requirements
Education, Experience, or Certifications:
Education:
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High school diploma or GED required.
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Bachelor's degree preferred.
Experience:
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Five years of office experience required.
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University or academic medicine experience preferred.
Technical Knowledge or Skills:
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Proficient knowledge of Microsoft Word, Excel and Outlook required.
Pay Range:
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$24.20 - $32.27 hourly
Required Documents
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Resume/CV
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Cover Letter
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Benefit Eligibility
Requires Compliance with University Covid-19 Vaccination Requirement
No
Pay Frequency
Pay Range
Scheduled Weekly Hours
Union
Job is Exempt
Drug Test Required
Motor Vehicle Record Inquiry Required
Health Screen Required
Posting Date
Remove from Posting On or Before
Posting Statement:
Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the
The University of Chicago is an
University of Chicago Vaccination GoForward
.
The University of Chicago is an
Affirmative Action/
Equal Opportunity
/Disabled/Veterans Employer
and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the
University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via
Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:
http://securityreport.uchicago.edu
. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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