Superintendent Administrative Assistant Job at KLAMATH FALLS CITY SCHOOLS
Superintendent Administrative Assistant
Function:
Under minimal supervision, acts as confidential administrative assistant to the superintendent and school board; performs complex and technical clerical work; has extensive dealings with the public and school personnel; does related work as required.
Responsibilities:
Serves as secretary to the Superintendent and Board of Directors.
Attend evening regular and special Board of Director meetings, and other meetings as assigned.
Records, transcribes, distributed, and maintains files of minutes of Board and Budget Committee meetings and workshops.
Assures that meetings and other legal notices are prepared and properly distributed and posted in a timely manner.
Establishes and monitors the Board and Superintendent budgets.
Purchases supplies and equipment and processes purchase orders for the Superintendent and Board of Directors.
Manages office details by relieving the Superintendent of Schools of routine requests and matters.
Schedules and coordinates travel and conference arrangements for the Superintendent of Schools and Board members.
Creates and processes letters, newsletters, e-mails, and other documents independently for the Superintendent.
Monitors receipt of materials and invoices; processes mileage claims.
Computer applications include but are not limited to, PowerPoint, Excel, spreadsheets, word processing, and data entry.
Ability to receive the public and to make decisions based on experienced judgment to relieve the schedule of the Superintendent.
Ability to maintain effective working relationships with officials, department heads, other employees, and the general public.
Performs other duties as assigned by the Superintendent.
Qualifications Desired:
Prior administrative clerical experience is required. Any combination of education, training, and/or experience that demonstrates the ability to perform the duties as described including extensive satisfactory experience at the administrative secretarial level, preferably in a public education environment; coursework in business administration or a related field is desirable.
Schedule:
8 hours per day
Salary:
$64,247 annual
Stipend - Board Meetings
$2,094 annual
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