Administrative Coordinator Job at Otis
Date Posted:
2023-03-31
Country:
United States of America
Location:
OT381: STH - Honolulu, HI 863 Halekauwila St, Honolulu, HI, 96813 USA
Otis Elevator Company is searching for a highly motivated Administrative Coordinator to provide administrative support to branch management, sales, and operations staff in our Honolulu, Hawaii office.
Essential Responsibilities
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Answer incoming calls to the office, sort and distribute incoming mail, and perform day-to-day office needs.
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Liaise with various internal departments for payroll, billing, and accounts payable matters.
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Manage vendor inquiries on past due invoices, resolve accounts payable issues, and assist the billing department.
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Complete paperwork for testing, coordinate office safety documentation, and create purchase orders.
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State Testing and discrepancy reporting
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Permit and Inspection processing for the State of Hawaii
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P-card reconciliation
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Arranging for and booking travel between islands for operational staff
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General office management duties
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Other administrative tasks as assigned by leadership.
Education / Certifications
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High school diploma or equivalent required
Basic Qualifications
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Precise attention to detail is required.
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Candidate must demonstrate strong written and verbal communication skills.
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Successful candidate should be very comfortable in a technical environment utilizing Microsoft based computer software.
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Ability to meet tight deadlines, remain poised during difficult situations, and work well under pressure with frequent interruptions.
Preferred Qualifications
-
1-5 years of experience as an administrative professional desired
Location
- This position is not eligible for relocation assistance and the candidate must already be located in the greater Honolulu area.
Otis is the world’s largest elevator and escalator manufacturing, installation and service business. We serve customers in over 200 countries and territories around the world and maintain more than 2 million elevators and escalators globally. Our Gen2® elevator system, energy-saving ReGenTM drive technology and Link escalator solutions have set industry standards for innovation and performance.
Otis is An Equal
Opportunity/Affirmative
Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.
To request an accommodation in completing an employment application due to a special need or a disability, please contact us at
careers@otis.com
.
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