Buyer I/II Job at City of Santa Cruz, CA
City of Santa Cruz, CA United States
$5,452 - $7,376 a month
Class Title
Buyer I/II
Class Code
826-827
Salary
$5,452.00 - $7,376.00 Monthly
Basic Function
Under general supervision, promotes the most effective use of City’s funds in the procurement of materials, supplies, services, and equipment for City departments and establishes and manages city-wide purchase contracts and performs related duties as assigned.
Distinguishing Characteristics
The Buyer I is the entry-level class in the buyer series that allows the incumbent to develop journey-level knowledge and abilities. The position will perform a limited range of procurement duties with supervision from the Division Manager. This classification is distinguished from the next higher level classification of Buyer II in that the latter performs the full range of procurement activities and higher-level tasks with minimal supervision and instruction. Incumbents are required to appropriately apply knowledge of City policies and procedures, possess strong analytical and organizational skills, and have the ability to exercise sound judgment within established guidelines.
Typical Duties
(May include, but are not limited to, those duties listed below.)
- Produces requests for bids and proposals including development of bid specifications.
- Evaluates and analyzes bids and proposals for conformance to specifications, quality and suitability.
- Prepares, processes, evaluates, recommends, and awards contracts in compliance with standard public purchase practices and related city ordinances and procedures.
- Implements and manages contracts.
- Researches and develops cooperative purchasing opportunities.
- Supervises and coordinates the City’s purchasing card program.
- Organizes and directs the disposal of surplus goods and materials.
- Performs market research, including product or service availability.
- Works with departments during emergency response to assure department procurement methods are correct, to accurately compile expenses, to maintain emergency response contracts, to source vendors, and to do other related tasks as needed.
- Performs research and surveys to determine the City needs and usage of various commodities.
- Interviews and corresponds with vendors and sales representatives for product or service information.
- Evaluates vendor and product performance as necessary and makes appropriate recommendations.
- Performs cost and suitability analysis of various commodities.
- Expedites orders when necessary.
- Maintains the Purchasing Division’s web sites and maximizes retrieval of information.
- Assists with the development and revision of Purchasing documents, procedures, and forms; makes recommendations for system improvements.
- Responsible for tracking and recordkeeping systems for procurements and contracts.
- Researches customer service problems and makes recommendations for resolution.
- Supervises, trains and evaluates assigned staff.
- Keeps informed on current trends and practices in public purchasing.
- Prepares written reports as required.
- Performs other related duties that may be reasonably expected as part of this classification.
WORKING CONDITIONS
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires far vision and near vision in reading written reports and work related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag, and push files, paper and documents weighing up to 25 pounds also is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
Minimum Qualifications
The minimum qualifications for Education, Experience, Knowledge, Skills and Abilities are the following:
Education and Experience:
Buyer I
- Bachelor’s degree from an accredited college or university in business, public administration, marketing or related field; and
- One (1) year of experience in public or private purchasing.
OR
Five (5) years of experience in public or private purchasing.
Buyer II
- Bachelor’s degree from an accredited college or university in business, public administration, marketing or related field; and
- Two years of experience in purchasing, one of which must be in the public sector working as a buyer.
OR
Six (6) years of experience in purchasing, two (2) of which must be in the public sector working as a buyer or equivalent.
Knowledge:
Standard public purchasing practices, laws, regulations, policies, and procedures related to public sector purchasing.- Specification writing, commodity markets, market practices, pricing methods, contracts and sales as applied to purchasing transactions, bid evaluation methods, and negotiation practices.
- Effective research methods.
- Economics as they relate to the purchasing of supplies and commodities purchased by the City.
- Standard accounting practices and budgetary controls.
- Business writing including English usage, grammar, spelling, vocabulary, and punctuation.
- Office practices, methods and equipment.
- Software programs related to the work, including financial, spreadsheet, word processing, and database applications.
- Data management and record keeping techniques.
- Business mathematics.
Abilities:
Write technical specifications and contracts.- Source vendors.
- Conduct value/cost analyses and negotiate purchasing contracts.
- Perform effective contract management.
- Read, interpret, explain and properly apply rules, regulations, laws, policies and procedures.
- Conduct effective market research.
- Use complex software effectively and efficiently.
- Supervise, motivate, train and evaluate staff.
- Efficiently coordinate multiple projects.
- Organize priorities and exercise sound judgment within established guidelines.
- Read, interpret and record a variety of data, including data related to purchasing, various industries and the economy as a whole.
- Communicate clearly and concisely, both orally and in writing.
- Work independently and as a team member.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
- Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in difficult customer relations situations.
- Observe safety principles and work in a safe manner.
Licenses and Certificates:
None required
DESIRABLE QUALIFICATIONS
- Possession of purchasing certification, such as CPPB, CPPO, or CPSM.
- Experience with procurement software.
- Experience in web site development.
Career Ladder
- Buyer I/II
- Purchasing Assistant
Class Detail
Reports to: Division Manager
Supervises: Purchasing Assistant and other staff as assigned
Bargaining Unit: Mid-Management
Classification No: 826 – Buyer I
827 – Buyer II
Date of Issue: 08/18
Update: 12/20
SALARY
- The current salary range for this position is posted on the City website. Appointment may be made commensurate with experience. See the Mid-Management MOU documents on the City website for further details on pay rates and practices.
APPOINTMENT
- Any candidate selected by the appointing department may be required to pass a pre-employment medical exam administered by a City-selected physician before hire to non-sedentary positions. Prior to starting work, all newly hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment. Candidates must present documentation verifying authorization to work in the United States and take a loyalty oath as required by the State of California at the time of hire. Appointments to regular positions are subject to a six-month probationary period which is considered a part of the selection process. Probationary employees may be terminated without recourse during this period. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.
LEAVE
Vacation – 80 hours/year up to 5 years, 120 hours/year 6-10 years, plus 8 hours for each year after 10 years up to a maximum of 160 hours/year.
Sick – 12 days/year
Holidays – up to 11 days/year
Floating Holidays - 24 hours per year - prorated for part-time
Floating Holidays - 24 hours per year - prorated for part-time
INSURANCE – (available to employee and eligible dependents)
Medical – Depends on plan selected; City generally pays at least 90% of the cost of coverage. Participating members make an additional $35 contribution per pay period towards health care benefits.
Dental, Vision, Employee Assistance Program – City currently pays full cost of employee and family coverage. Pro-rated for part-time.
Life – City provides a $25,000 life insurance policy.
Long Term Disability – City provides a long term disability plan.
MANAGEMENT LEAVE/OPTIONAL BENEFIT PLAN
80 hours of additional vacation per year. A $1,300 (less than 10 yrs) or $1,500 (greater than 10 yrs) annual contribution may be used to purchase additional vacation, be place in deferred compensation account or be paid in cash (cashout limited to 20 hours).
RETIREMENT
All regular employees become members of PERS. Public Employees' Retirement System (PERS) 2% @ 62 (3 year average). Prior PERS membership may affect retirement formula. Employees contribute 11.25% of their salary to PERS on a pre-tax basis. An employee is vested after 5 years of membership. No Social Security is withheld.
ADDITIONAL BENEFITS (not all inclusive)
457 Deferred Compensation Plan
Accident Protection Insurance
Cancer and Critical Illness Insurance
Direct Deposit
Discount Bus Pass Program
Flexible Spending Plans for Health & Dependent Care
Longevity Pay (after 10 years and 15 years)
In lieu Medical Reimbursement of $200 /month
Supplemental Life Insurance
Tuition Reimbursement
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