Coordinator - Operations Job at Freeman Company
About Us
Freeman is the global leader in events. Whether virtual, in-person, or hybrid, we are on a mission to redefine live for a new era. With a data-driven approach and the world's largest network of experts, our insights are shaping exhibitions, exhibits, and events that drive audiences to action. Our integrated full-service solutions leverage a 100-year legacy in event management as well as new technologies to deliver moments that matter.
Summary
It is the responsibility of the Operations Coordinator to perform clerical duties within the branch. Work as support staff in the performance of administrative responsibilities for the supervisory and management team as directed. Professionally interacts with customers, team members, and third-party vendor/partner representatives to provide the highest level of service excellence.
This position is located in San Antonio, TX supporting our Event & Exhibit Services team and follows an in-person schedule working full-time in-office and/or show site.
Essential Duties & Responsibilities
- Perform clerical and administrative duties in an office setting.
- Use a variety of office software applications including but not limited to Microsoft Office Suite, Share point (ECS), Coupa, Box and Citrix (TSS & EMS) to support management of regional and branch equipment program.
- Manage equipment inventory levels to ensure 100% accountability and availability.
- Research and provide recommendations for capital expenditures related to equipment needs.
- Receive show/job number equipment requirements, request vendor support and process requisitions in Coupa. Ensure requirements are met in the most cost effective manner.
- Plan equipment needs by event. Determine which equipment should remain at show site and which equipment should be returned to the branch given the show schedule and needs at the branch.
- Project equipment requirements by analyzing historical data, usage rates, and event calender.
- Assist in establishment and implementation of SOPs and Best Practices; proactively develop, test and share process improvements for equipment usage.
- Assist with other projects and special assignments as required by Freeman Management Team.
- Perform other duties as assigned.
Education & Experience
- High School Diploma or equivalent required
Diversity Commitment
At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.
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