JOB SUMMARY:

Under general supervision of the Nutrition Director; to perform a wide variety of responsible secretarial and routine administrative duties in support of the Nutrition Department; and to provide general information and assistance to the public. Perform other related duties as required.

ESSENTIAL JOB DUTIES:

Duties may include, but are not limited to the following:

• Perform a variety of duties using a computer in daily work activities; update and maintain a variety of records and reports.
• Assist families with support regarding the process of applying for free and reduced meals.
• Perform general clerical work including filing, scheduling appointments and meetings; open, sort, and distribute incoming mail; sort outgoing mail.
• Type and proofread a wide variety of reports, letters, memos and statistical charts; type from rough draft, or verbal instructions; compose correspondence related to responsibilities assigned.
• Gather and prepare bank deposits; reconcile bank deposits from sites to sales reports.
• Process and match purchase orders, invoices and packing slips; verify accuracy of information; research discrepancies and unauthorized purchases; check allocations against department budget appropriations; total billings and batch for input to data processing.
• Assist in the maintenance of the department’s budget; transfer money between accounts; record data and balance accounts; complete and process purchase orders, requisitions and reimbursements; maintain appropriate records.
• Assist in collecting and managing student account balances
• Assist office and telephone callers; respond to concerns and requests for information on regulations, procedures, systems and when necessary, refer inquiries and concerns to appropriate staff.
• Keep current on all laws, rules, and regulations, and District policies, rules and regulations.
• Monitoring and assisting in the preparation of periodic grant reports, verification, and state reports.
• Maintain computer inventory of all district supply & equipment; update and modify databases to provide accurate and detailed information in a timely manner.
• Audit, process and file accounts receivable billings, accounts payable, purchasing invoices and other related invoices; ensure delivery as ordered, correct amount as charged
• Provide routine support for departments computers, Point Of Sales (Cash Registers) and departments nutrition software system.
• Ability to add, subtract, multiply and divide using units of weight and volume measurement to assist in production record data.
• Work independently with little direction, meeting schedules and deadlines

Hours will be 7:00 am- 3:30 pm.